The task closes in the moment, not in the evening
The employee marks completion on site. The office sees it immediately, not the next day.
Field employee app
The app for people who do not work at a desk.
The employee opens the task on site, marks it done and signs the record there. The office sees it immediately, not in the evening and not tomorrow.
What happens in the app
- Plan for the day
- Checklist on site
- Completion mark
- Signature for the service
Data in the office
- Time tracking
- Signed record
- Vehicle fleet
- €2,500 for the first module: daily tasks, completion record, photo from the site, work without a connection. Every further stage is calculated separately and named in writing before work begins.
- Munich · Betriebshaftpflichtversicherung
- Confirmation immediately. A personal reply with a first assessment within one working day.
What changes in the office
Recorded time cannot be rewritten silently
A correction is filed as a request and approved; the system keeps a record of who changed what. Holidays and day statuses live in the same place. Administrator and employee areas are separated.
The record is signed on site
The patient signs the delivered service on a tablet at the moment of delivery; the entry is assembled from the employee’s actual time with the patient and the service scheduled in the plan.
Data is entered once
A photo of the odometer in the app — readings are captured automatically. The separate person who used to copy numbers from photos into a spreadsheet is gone.
What happens without an app
The employee finished at 17:00. It reaches the records tomorrow, if they remember.
The report arrives in the evening or tomorrow
Part of the data is reconstructed from memory rather than from the work itself.
A separate person copies the numbers
Drivers send photos on WhatsApp and someone transfers the readings into a spreadsheet. That is their job, and they hate it.
The office finds out late
Tomorrow’s planning is built on yesterday’s data.
Time records are edited without a trace
Nobody can say who changed an entry, or when.
What we have already built in field employee apps
On site with the client
- Plan for the day and a checklist.
- A timestamp at the start and at the completion of a task.
- The patient’s signature for a delivered service on a tablet, at the moment of delivery.
Time and records
- Working time records with correction requests and an audit trail.
- Holidays and day statuses in one place.
- Separated administrator and employee areas.
Vehicles and routes
- A photo of the odometer in the app: readings are captured automatically.
- Mileage is checked against plan and consumption; repair history with documents and prices; control of TÜV and insurance.
- Route and travel time between clients calculated from map data and corrected against actual figures from the app — built in one specific project, not offered as a ready-made module.
A timestamp at the start and at the end of a task
How it works
The employee opens the task in the app and closes it when the work is done. A coordinate is stored at both marks.
- The mark is set twice per task. Between the two marks no location is recorded. This is neither shift tracking nor continuous location tracking.
- What it serves at the client: the administration sees that a task was completed on site, and at what time.
What comes from us and what stays with you
We deliver the technical part: the feature can be switched on and off, it is off by default, the retention period is configurable, and the marks are deleted once it expires. The legal basis stays with you.
- In Germany, deploying such a feature touches works council co-determination (§ 87 Abs. 1 Nr. 6 BetrVG) and as a rule requires a data protection impact assessment (Art. 35 GDPR).
- We do not draft a Betriebsvereinbarung and we do not replace your Datenschutzbeauftragter.
What we do not claim
We do not claim that this timestamp replaces the records with which you evidence a delivered service to your payer.
The boundary of this page
The app is a separate product. The first module has a fixed scope and costs €2,500; every further stage is calculated separately and named before work begins.
- We do not offer an off-the-shelf routing module: route calculation was built in one specific project for one specific process.
- Whether a signed record is accepted by an insurer, a social services office or an inspecting authority is not something we claim.
References
Selected projects
A selection of completed projects with a focus on architecture and implementation.
Manufacturing / Jewelry
Digital Production Platform for Jewelry Manufacturing
Custom CRM · Workflow Automation · Client Portal
A single order route for jewelry production: automated assignment, CAD/estimate/invoice context, client portal and production integration.
Key capabilities
- Automated order assignment based on manager workload
- Single order record: statuses, CAD, estimates, invoices and chat
- Production route from order acceptance to shipment
Business impact
- Around 410 orders per month today — new items and repairs
- Average check for new items grew from $5,000 to $7,000 over a year
Healthcare / Ambulatory Care
Digital Operations Platform for Care Services
Operations CRM · Tour Planning · Workforce App
A single system for daily care operations: staff, tours, time tracking, mobile task reports with client signatures, payouts, fleet and internal chat.
Key capabilities
- Staff: data, contracts, online signatures and hour tracking
- Tours: work plans, task calendar and staff assignment
- Mobile work: checklists, timestamps at start and completion, and patient-signed reports
Business impact
- 4 operational areas unified in one system: staff, tours, mobile work and fleet
- Manual working-time checks and hour calculations removed
Hospitality / Restaurant
Restaurant Operations & Online Ordering Platform
Online Ordering · Reservations · Admin System · Costing
One system for restaurant guest flow and daily operations: 3-language menu, Stripe orders, reservations, real-time chat, kitchen workflow, POS, staff and recipe costing.
Key capabilities
- Guest flow: 3-language menu, delivery/pickup and Stripe payment
- Reservations with availability, history, statuses and confirmations
- Operations: orders, kitchen tasks, POS, staff and working hours
Business impact
- 4 operational zones connected: guest orders/reservations, kitchen/POS, staff and costing
- 3-language guest experience: DE, EN and RU
How the app gets built
- 01
Process review
We look at how the work runs today: what the employee does on site, what reaches the office, and when.
- 02
Scope and price
We put in writing what is included, what is not, what it costs and how long it takes — before work begins.
- 03
Build and rollout
The employee app and the part the office sees are built together and rolled out in parts.
- 04
Handover
Access to the repository, access to the admin screen, a walkthrough over video. We have no maintenance subscription.
Typical stack
Mobile
React Native / mobile-first UX / push notification flows
Backend
Laravel / Node / APIs / auth / sync logic / admin services
Infrastructure
Notifications / analytics / app release pipeline / monitoring
Frequently asked questions
What does the app cost?
€2,500 for the first module, with a fixed scope. Anything beyond it is calculated stage by stage and named in writing before work begins.
Does the crew have to install anything?
The app is installed on a phone or a tablet. If a browser is enough at this level, you do not need to start with the app: request intake for €800 opens in a browser and requires no installation.
Can the time records be trusted?
Recorded time cannot be changed after the fact without a trace. A correction is filed as a request and approved; the system keeps a record of who changed what.
Does the app record location continuously?
No. The mark is set twice per task — on opening and on completion. Between the two marks no location is recorded. The feature is off by default, the retention period is configurable, and the marks are deleted once it expires.
Does a signature on a tablet replace the record for the payer?
We do not claim that. We built the signature for a delivered service and the link to the payer; recognition of the document by a third party is not our claim.
Is there a maintenance subscription?
No. After handover, changes are quoted separately and we name the price before work begins.
Related insights
Tell us what does not work today
We reply with a first assessment within one working day, or say plainly that we will not take it on. Phone: +49 1522 3443169. Email: info@itcarrot.com
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